Sixth District

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California Sixth District PTA
Santa Clara County, California
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Spring Leadership Training Day
Saturday, May 21, 2016
8:30 a.m. - 2:30 p.m.
Peterson Middle School
1380 Rosalia Dr., Sunnyvale 94087  [map]



Schedule
  
8:30-9:00 a.m.
Check-In, Registration, & Continental Breakfast
9:00-9:45 a.m.
Welcome & Association Meeting
9:45-10:00 a.m.
Break.
10:00-11:30 a.m.
Session 1 Workshops
11:30 a.m.-1:00 p.m.
Lunch, Resource & Vendor Fair, Table Talk Discussions.
1:00 p.m.-2:30 p.m.
Session 2 Workshops
PTA Store is open 9:45 a.m.-2:30 p.m.


Registration

Please select your workshops below, then:
[Register online] by Mon May 16.
Advance registration $20 per person
.
fast check-in;
pre-printed name tag;
guaranteed hard-copy materials.
partial and full scholarships available: contact leadership@capta6.org
Or contact leadership@capta6.org
(after Mon May 16).  $25 per person.
 
Late registrations (after May 16) and walk-ins are welcome, but workshop materials may not be available for late registrants, and scholarships are not available.
 


INCOMING OFFICERS --
Please come to Training Day, so that you will be able to lead next year with knowledge and confidence!

PRINTABLE LIST OF WORKSHOPS
Click here for a PDF that's much easier
to print than this web page!

LANGUAGES
Some workshop materials (handouts) are
available both in English and in Spanish.
Please let us know what you need!

DON'T SEE WHAT YOU NEED?
No workshop for your position? Need training, but can't come May 21? Have questions, concerns, or suggestions?
Please contact leadership@capta6.org.

DON'T go through the entire year without help!
Your Sixth District Board is committed to making sure you have the tools & info you need for a sucessful and fun PTA experience!


Mini-PTA Store

Our PTA store will be open during lunch hour.
Here are some of the items available at our PTA Store. These and more will be available.
Be sure to check out the FREE table too!
PTA Toolkit (2014) ($15)
Pocket Pals ($1.50 each; $5 for set of 5)
ABCs of Parliamentary Procedure ($1)
Robert's Rules of Order in Brief ($8.25)
PTA Clic Plastic Body Ballpoint Pens ($1.75)
Membership Envelopes:
- English/Spanish, $3/100
- English/Spanish/Vietnamese, $7/100
"I Joined PTA" labels (roll of 500, $11)
"I Joined PTSA" labels (roll of 500, $11)
"PTA Volunteer" labels (roll of 500, $11)



Association Meeting

For all incoming officers.
9:00-9:45 a.m.
Approve our preliminary budget for next year.





Workshops

For each person, please select a Session 1 workshop and a Session 2 workshop.

Session 1 Workshops
10:00-11:30 a.m.
Session 2 Workshops
1:00 p.m. - 2:30 p.m.

President -- Part 1
Excited about your election to the presidency? But a bit nervous also? This two-part workshop will provide the basics of PTA policies, structure and support that are available to help you in your new role. We will help you learn how to successfully lead your PTA successfully and confidently.

President -- Part 2
Continuation of "President -- Part 1."

Money Matter$:
Treasurer -- Part 1
This two-part workshop provides an in-depth discussion of financial procedures. Attendees will be guided step-by-step through an entire financial year. Topics include banking, budgets, money handling and financial reports. We will explore in detail fundraising, workers’ compensation and more.
Every council & every unit should try to send one person to both Part 1 and Part 2 of this workshop.

Money Matter$:
Treasurer -- Part 2
Continuation of "Treasurer -- Part 1."

Lo Básico de la PTA -- Parte 1
(en Español -- abierto para todos en
la junta ejecutiva entrante y de este año)
Parte 1 y 2 ¿Sabía usted que la PTA ha estado en el distrito de Santa Clara desde hace más de 100 años? Hablaremos de lo que hacen PTAs, cómo podemos hacer una diferencia, la estructura de la PTA, las prácticas básicas de finanzas, y los recursos de la PTA. Vamos hacer un paseo a través del año entero, empiezado con sus planes de programas, presupuesto, calendario y mas.

Lo Básico de la PTA -- Parte 2

(en Español)
Continuación de "Lo Básico de la PTA -- parte 1."

Finance for All Officers
Managing the PTA’s finances is not just the treasurer’s job. Discover how all board members fit into the finance picture. Attendees will understand the importance of complying with federal government standards needed to protect the assets of the PTA.

How to Audit PTA Books
Don’t wait until the end of the year to prepare for the audit. Get simple strategies and tips for making audits a piece of cake! Learn how to plan, conduct and report the outcome of your PTA audit. Reassure your members their resources are being managed in a businesslike manner that complies with all regulations. This workshop is not just for auditors: any officer, especially the president, treasurer and secretary, would benefit from understanding what is required to pass a PTA audit.

Cross-Cultural Communication:
Keeping PTA Inclusive
Language. Culture. Ethnicity. These are challenges PTAs/PTSAs must overcome to remain inclusive. Learn how to empower your diverse community to get involved. Improve your awareness, knowledge and skills to reach out or interact appropriately in all situations. Build a place at the table for everyone through effective communication. Our resources will be your companion for doing great work on behalf of all children and families in your communities.


Communicating in Today's PTA/PTSA
Learn how to effectively utilize social media and websites to communicate in today’s PTA/PTSA. Explore multiple forms of social media, learn about best practices for social media policy and gain traffic for your PTA/PTSA. This workshop will give insight to the virtual world of marketing and communications that is proving to be more effective and reachable for members across the state.

Membership Basics
Watch your PTA membership grow! No need for a green thumb. We'll give you all the tools you need so your PTA membership can flourish. This is a membership basics workshop. We'll help you plant the seeds for a successful membership campaign with fun and easy ideas.

Offer Reflections at Your School!
The Reflections workshop provides an interactive, hands-on opportunity to discover what the Reflections Art Program entails: everything from general program information, to implementing the theme search, to celebrating the children’s achievements – this workshop is for everyone!

Secretary's Guide: Basics
Whether you use a pen and paper, electronic tablet, laptop, cell phone, or quill, bring it to this workshop and learn how to be the best secretary ever! Get a better picture of what you are required to record during meetings. Learn about the roles and responsibilities of being a secretary.

Parliamentarian
The Parliamentarian begins the annual process for nominations and elections; we’ll discuss the timeline, what your bylaws say about who is involved, how to elect the Nominating Committee, how PTA elections happen, and finally discuss meeting procedures using Robert's Rules of Order for parliamentary procedure.

Council Officer Training
It’s different outside of the unit! Understand your new role in the larger PTA community. Required officer positions will be covered. You are an important link in the PTA structure, and there are resources and tools to help you support your members.

Council Financial Document Review
Council and Districts have the responsibility to collect and review financial reports and tax filing. What does that mean? Let's get together to discuss what financial documents you should be collecting (and forwarding to Sixth District), what to look for in these documents, and how to communicate with units what you've found in reviewing their financial documentation. We have the cheat sheets and can help you develop a strategy for collecting and reviewing. We'll email you a list of what to bring from a unit and what to bring from your Council as we review these documents together!



GOT YOUR WORKSHOPS?
Please go to [online registration] to sign up!
Problems with registration?
Please contact leadership@capta6.org.

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California Sixth District PTA
1290 Ridder Park Drive, M/C 214, San Jose, CA 95131-2304
Phone 408-453-6536 * FAX 408-453-6768
 

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