Sixth District

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California Sixth District PTA
Santa Clara County, California
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Spring Leadership Training Day
Saturday, May 19, 2018
8:00 a.m. - 3:30 p.m.
Peterson Middle School
1380 Rosalia Dr., Sunnyvale 94087  [map]



Schedule
  
8:00-8:30 a.m.
Check-In, Registration, & Continental Breakfast
8:30-9:15 a.m.
Welcome & Association Meeting
9:15-9:30 a.m.
Break.
9:30-11:00 a.m.
Session 1 Workshops
11:00-11:15 a.m.
Break.
11:15 a.m.-12:45 p.m.
Session 2 Workshops
12:45-2:00 p.m.
Lunch, Vendor/Resource Fair, & PTA Mini-Store
2:00-3:30 p.m.
Session 3 Workshops
PTA Mini-Store will be open during lunch.


Registration

Please select your workshops below, then:
[Register online] by Fri May 11.
Advance registration $15 per person
.
fast check-in;
pre-printed name tag;
guaranteed hard-copy materials.
partial and full scholarships available: contact leadership@capta6.org
Or register at the door.  $20 per person. 
Late registrations (after May 11) and walk-ins are welcome, but workshop materials may not be available for late registrants, and scholarships are not available.
 


INCOMING OFFICERS --
Please come to Training Day, so that you will be able to lead next year with knowledge and confidence!

PRINTABLE LIST OF WORKSHOPS
Click here for a PDF that's much easier
to print than this web page!

LANGUAGES
Some workshop materials (handouts) are
available both in English and in Spanish.
Please let us know what you need!

DON'T SEE WHAT YOU NEED?
No workshop for your position? Need training, but can't come May 19? Have questions, concerns, or suggestions?
Please contact leadership@capta6.org.

DON'T go through the entire year without help!
Your Sixth District Board is committed to making sure you have the tools & info you need for a sucessful and fun PTA experience!


Association Meeting

Open to all PTA members in Sixth District.
8:30-9:15 a.m.

We will be voting on Financial reports, mid-year audit, proposed budget for 2018-2019, and bylaws updates.

Registration not required for attending the meeting.

 

Mini-PTA Store

Our PTA store will be open during lunch.
Here are some of the items that may be available at our PTA Store.
Be sure to check out the FREE table too!
Membership Envelopes (English/Spanish)
"I JOINED PTA/PTSA" stickers (roll of 500)
"PTA VOLUNTEER" stickers
PTA buttons
PTA lawn signs
PTA window posters
PTA ballpoint pens; PTA pencils
PTA chip clips
PTA sticky note pads
PTA balloons (pkg of 100)
Robert's Rules of Order in Brief
ABCs of Parliamentary Procedure



Vendor & Resource Fair

The Vendor and Resource fair is open from 12:45 to 2:00. Everyone is invited to meet and greet with vendors who have programs for schools and with community organizations that offer free resources for schools, children and families.
FREE. Registration not required.

 



Workshops

For each person, please select a workshop in each Session.

Session 1 Workshops
9:30 - 11:00 a.m.
Session 2 Workshops
11:15 a.m. - 12:45 p.m.
Session 3 Workshops
2:00 - 3:30 p.m.

President -- Part 1
Excited about your election to the presidency? But a bit nervous also? This two-part workshop will provide the basics of PTA policies, structure and support that are available to help you in your new role. We will help you learn how to lead your PTA successfully and confidently.

President -- Part 2
Continuation of "President -- Part 1."

You've Got Questions;
We Have Answers
Whether you are a new or seasoned PTA leader, let us answer all those burning questions you have. Come sit and talk with Sixth District PTA officers about any questions or concerns you have on a variety of topics including developing your team, finances, bylaws, and anything else you may want to discuss.

Money Matter$:
Treasurer Basics -- Part 1
This two-part workshop provides an in-depth discussion of financial procedures. Attendees will be guided step-by-step through an entire financial year. Topics include banking, budgets, money handling and financial reports. We will explore in detail fundraising, workers’ compensation and more.
Every council & every unit should try to send one person to both Part 1 and Part 2 of this workshop.

Money Matter$:
Treasurer Basics -- Part 2
Continuation of "Treasurer -- Part 1."
 

Council 1:
Officer Training
It's different outside the individual unit! Understand your new role as a Council leader. Required officer positions will be covered. You are an important link in the PTA structure, and there are resources and tools to help you support your members.

Council 2:
Unit Financials provide
a Window Into the Unit
Council and District PTAs have the responsibility to collect and review financial reports and tax filings. What does that mean? Let’s get together and discuss the financial documents you should be collecting (and forwarding to Sixth District), what you’re looking for in these documents, and how to communicate with units what you found in reviewing their financial documentation. We have the cheat sheets and can help you develop a strategy for collecting and reviewing. Financial health is only one indication of the health of a PTA.

PTA-EZ for Everyone
PTAEZ is an all-in-one PTA finance tool allowing PTA leaders to manage their financial, membership, and fundraising information with ease. From basic ledger transactions to managing your own personalized web store, PTAEZ has everything a PTA treasurer needs – all in one easy-to-use program. We will show you how easy it is to set up PTAEZ!

Lo Básico de la PTA -- Parte 1
(en Español -- abierto para todos en
la junta ejecutiva entrante y de este año)
Parte 1 y 2 ¿Sabía usted que la PTA ha estado en el Distrito Sexto desde hace más de 100 años? Hablaremos de lo que hacen PTAs, cómo podemos hacer una diferencia, la estructura de la PTA, las prácticas básicas de finanzas, y los recursos de la PTA. Vamos hacer un paseo a través del año entero, empiezado con sus planes de programas, presupuesto, calendario y mas.

Lo Básico de la PTA -- Parte 2

(en Español)
Continuación de "Lo Básico de la PTA -- parte 1."

Finding & Motivating
Volunteers
Understanding volunteers: what is different today? How do you recruit them? What do they want and need? How best to appreciate them. Let's share strategies that hae worked at your PTA.

Finance for All Officers
Managing the PTA’s finances is not just the treasurer’s job. Discover how all board members fit into the finance picture. Attendees will understand the importance of complying with federal government standards needed to protect the assets of the PTA.

How to Audit PTA Books
Don’t wait until the end of the year to prepare for the audit. Get simple strategies and tips for making audits a piece of cake! Learn how to plan, conduct and report the outcome of your PTA audit. Reassure your members their resources are being managed in a businesslike manner that complies with all regulations. This workshop is not just for auditors: any officer, especially the president, treasurer and secretary, would benefit from understanding what is required to pass a PTA audit.
 

Positive PTA Programs
Programs are at the heart of PTA. Learn how to develop your own effective, engaging PTA programs. We'll tackle the Nuts and Bolts of PTA programs and we'll share best practices and practical tips. We'll also find out about the great programs offered by California State PTA and National PTA. We'll share free resources, and program ideas that won't cost you a cent.

Cross-Cultural Communication:
Keeping PTA Inclusive
Language. Culture. Ethnicity. These are challenges PTAs/PTSAs must overcome to remain inclusive. Learn how to empower your diverse community to get involved. Improve your awareness, knowledge and skills to reach out or interact appropriately in all situations. Build a place at the table for everyone through effective communication. Our resources will be your companion for doing great work on behalf of all children and families in your communities.

Communicating in Today's PTA/PTSA
Learn how to effectively utilize social media and websites to communicate in today’s PTA/PTSA. Explore multiple forms of social media, learn about best practices for social media policy, and gain traffic for your PTA/PTSA. This workshop will give insight to the virtual world of marketing and communications that is proving to be more effective and reachable for members across the state!

Make Your Members Matter!
Every Member Counts!
Get inspired to Make Your Members Matter! Come learn more about the Sixth District Incentives for the 2018-2019 school year. Membership is essential! Learn about making year round campaigns and developing the right channels to communicate by building strong and unified PTAs to advocate and volunteer for all children.

Secretary's Guide
Whether you use a pen and paper, electronic tablet, laptop, cell phone, or quill, bring it to this workshop and learn how to be the best secretary ever! Get a better picture of what you are required to record during meetings. Learn about the roles and responsibilities of being a secretary.
 

Parliamentarian
We will discuss the role and duties of the parliamentarian. We will also review unit bylaws. Learn what is in your bylaws and why. Knowing what's in your bylaws can make you a better officer and PTA member. Make your PTA life easier — Get the most out of your bylaws!

e-Bylaws
In this workshop we will briefly review the content of bylaws and standing rules; then we’ll cover the use of the e-Bylaws program and helpful worksheets.
 

Advocacy 101
Are you curious about how best to communicate with your child's teacher and Principal? Is there a system for addressing your concerns? What is the role of the School District & School Board members, and why does it matter? This workshop is an introduction to advocacy at the unit level. Please join us to learn more about how best to advocate for your child at your school!

  
  

Advocacy 101
Are you curious about how best to communicate with your child's teacher and Principal? Is there a system for addressing your concerns? What is the role of the School District & School Board members, and why does it matter? This workshop is an introduction to advocacy at the unit level. Please join us to learn more about how best to advocate for your child at your school!

  
  

Managing People and Conflict
Presented by California State PTA VP of Leadership, Tom Horn - This workshop will focus on developing leadership skills to assist in creating and managing cohesive relationships in your PTA work. We will walk you through practical steps to prevent and manage conflict, and the information learned in this workshop can also be useful in other aspects of your personal life.

Managing People and Conflict
Presented by California State PTA VP of Leadership, Tom Horn - This workshop will focus on developing leadership skills to assist in creating and managing cohesive relationships in your PTA work. We will walk you through practical steps to prevent and manage conflict, and the information learned in this workshop can also be useful in other aspects of your personal life.



GOT YOUR WORKSHOPS?
Please go to [online registration] to sign up!
Problems with registration?
Please contact leadership@capta6.org.

California State PTA | National PTA  

California Sixth District PTA
1290 Ridder Park Drive, M/C 214, San Jose, CA 95131-2304
Phone 408-453-6536 * FAX 408-453-6768
 

copyright 2015, 2016, 2017, 2018 California Sixth District PTA